Suntera Careers: Facilities & Reception Admin Support JSY

Facilities & Reception
Admin Support

Facilities | Jersey | Full Time

About Suntera.

Suntera Global is a leading international provider of fund, corporate and private wealth services, with over 45 years of experience and 550+ specialists supporting a diverse range of industries worldwide, empowering responsible ambition through professional delivery of governance, administration and accounting services, all while focusing on strong relationships and continually evolving to provide the best possible service to clients.

About The Role.

Working, within the Operations Division, specifically in the Facilities and Reception department, you will support the wider business by predominately being involved in the following, whilst acting as the first point of contact for our clients, employees, and visitors.

Your duties will include:

Process post – open, sort, date, scan and save all communication and documentation into our document management systems and pass to the appropriate manager
Provide an efficient and accurate scanning and filing service
Provide assistance to the rest of the team with reception and facilities duties
Undertake other administration tasks and provide cover as required where training has been received
Provide general office service duties as required on a day-to-day basis
Order catering (Tea, Coffee, Sandwiches etc)
Order office supplies, including stationery and catering stock
Room Bookings, both internally and externally
Provide switchboard cover
Check in/out visitors (making tea/coffee if required)
Check in/log couriers
Outgoing post/couriers/ hand deliveries
Assist with archiving and data destruction process
Provide annual leave cover to the rest of the team
Assist with data inputting and scanning projects as required
Respond to a diverse range of ad hoc queries

What i love about my job

"I joined Suntera Global in July 2015, straight after finishing my A-levels, as Suntera had provisionally offered me a job in March 2015. This early offer eased the stress of job hunting after completing my studies, and I was keen to get involved in the finance industry. I started as a Trainee and have progressed to Manager level over the years. Throughout my career, Suntera and its people have supported my progression, and I have thoroughly enjoyed working here at every stage, as each phase brings new challenges to overcome. Suntera has generously covered the costs of all my qualifications to date, for which I am incredibly thankful. I have been STEP-qualified for a few years now."

Blaise Cornish
Manager, Private Wealth - Jersey

About you.

Skills and Requirements:

Strong communication skills (both written and oral) with all levels of employees
Excellent interpersonal skills with the ability to develop strong relationships within the company and with third parties
Able to work well within a team
Proactive and able to use initiative
A positive and flexible approach to work
High level of organisational and prioritisation skills
High degree of flexibility and willingness to help others
Excellent organisational skills and excellent interpersonal skills
Computer literacy, particularly with Word and Excel
High levels of motivation, initiative and results orientated

Personal qualities

Integrity
Inspires client and team confidence
Adaptable and versatile
Assertive and confident
Discrete and tactful
Emotional resilience
‘Can do’ attitude
Role model
Appropriate office conduct and attitude to work

This is an exciting opportunity to join a growing team and develop new ways of working, where you will have the opportunity to input into the evolution of our business processes on an ongoing basis. In addition to a competitive salary, you will be rewarded with a performance-driven bonus, a comprehensive flexible benefits package, and the training and career opportunities that come as standard with a dynamic and rapidly growing group of companies.

Apply now

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